Benefits of Electronic Invoicing for Organizations

Electronic invoicing, or e-invoicing, just like the name implies, may be the electronic exchange of invoice documents between a supplier as well as the customer. Electronic invoicing goes past merely sending a PDF receipt to some customer via email. A real e-invoicing solution is a built-in solution where an electronic digital invoice is transmitted and received seamless involving the supplier's accounts receivable system along with the customer's accounts payable system. E-invoicing documents are generally exchanged in EDI or XML formats. (Source: E-Invoicing Basics)

Why switch from the manual, paper-based system with an electronic invoicing system? Paper-based strategy is notoriously time-consuming and vulnerable to errors. Consequently, paper invoicing has a tendency to have higher costs and longer processing lifecycles.

Inspite of the widespread adoption of automation for many business processes, accounts payable and a / r processes remain largely manual (Source: Dolphin Corp).

Advantages of~conveniences of E-Invoicing for Suppliers

Switching to e-invoicing solves these complications, resulting in faster processing, lower transaction costs, greater visibility, and significant savings. Coming from a business perspective, e-invoicing delivers many benefits through the entire AR / AP process.

To begin with, there isn't any mail to sort, distribute, or open. Not only this, e-invoicing eliminates expenses related to paper bills, envelopes, and postage. Plus, it will require much less time to process generate bill payment. Using the new system, you could make and distribute a full batch of invoices with simply several clicks. (Source: Pay Simple)

Next, there is not any data entry required. Considering that the payment comes to the buyer's accounts payable system automatically, the accounts payable clerk doesn't have to type in the data personally. E-invoicing eliminates the opportunity for mistakes and ensures accuracy. Likewise, there's no need to scan paper bills, another manual process that will take time and is vulnerable to errors like illegible scans.


Meanwhile, all invoices are instantly and securely delivered. By eliminating mail from your equation, you might be also eliminating a few days from receipt to payment. Similarly, electronic payments speed the task and mean you won't need to wait in line in the bank to deposit your dollars.

Electronic invoices are really simple to store and reference, with no physical file cabinets required. Because you phone customers, you can actually incorporate a link or attachment for the original payment receipt, purchase order, or related documentation.

Advantages of~conveniences of E-Invoicing for Buyers

E-invoices offer benefits for your customers also. For example, you can provide a variety of payment options including debit, credit, and ACH. Paperless system also opens the door to automated reminders detailed with integrated "pay now" buttons that link to the check. Your customers' accounts payable team will appreciate without having to manually enter data or scan paper bill, too.

Switching to e-invoicing saves money and time, a win-win for both sides.

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